Traditional punch time clocks are still the most common type of time clock on the market. Today, there are many different versions of the punch time clock. Some are the traditional analog clock with time cards, other are digital and store information for later retrieval while still other have online capabilities, but they are on their way out. As demands on businesses become more complex, traditional punch time clocks no longer do the job, especially for mid-size to large organizations.
Most time management and attendance systems today have PC or Internet capabilities so that employers do not spend hours doing the repetitive tasks required by manual punch time clocks. Newer systems will calculate employee hours, differential pay scales, the amount of time spent on each project, and job costs.
Modern punch time clocks are connected to the Internet and are web-based. Some manufacturers have now created models that permit the customer to download the programs to the company server and work from there. Regardless of the system acquired, they will pay for themselves in short order since they eliminate the costs associated with older models that are, the time cards, time spent creating new cards, time spent doing the calculations of each employees rate, hours, and overtime in addition to costs necessitated by storage of old cards.
Online punch time clocks offer far more options that the old-fashioned ones. Employees like their ease of use and ability to instantly calculate the number of hours worked. Those that send messages to employees or say Hello or Goodbye to the employee are especially well received.
An administrator like online punch clock systems for the special features they have that the traditional punch clock systems don’t have. Many systems have a file of standard reports but can issue customized reports if the organization or business needs them. The online punch clock systems calculate employee on-the-clock hours, vacation days and benefits. They are programmed to accommodate different pay scales and shift rates. However, they do not calculate the payroll with deductions for taxes, etc. Data, import and export features, permit the employer to use third-party accounting and software programs.
While traditional punch card time clocks are easy to set up and use for very small businesses, they lack the security features needed in larger organizations. Punch clocks tell employees that the employer trusts them to check in and out, but leave employers open to buddy punching and lost time cards. Newer versions of the punch time clock have different security levels for the employer. Administrators can make changes only after identifying themselves. Buddy punching and other time frauds are virtually eliminated, especially when the online systems are used with biometrics for identification of personnel.